Meeting, Convention, and Event Planners

<ul><li>Consult with customers to determine objectives and requirements for events, such as meetings, conferences, and conventions.</li><li>Review event bills for accuracy and approve payment.</li><li>Coordinate services for events, such as accommodation and transportation for participants, facilities, catering, signage, displays, special needs requirements, printing and event security.</li><li>Confer with staff at a chosen event site to coordinate details.</li><li>Arrange the availability of audio-visual equipment, transportation, displays, and other event needs.</li><li>Inspect event facilities to ensure that they conform to customer requirements.</li><li>Maintain records of event aspects, including financial details.</li><li>Monitor event activities to ensure compliance with applicable regulations and laws, satisfaction of participants, and resolution of any problems that arise.</li><li>Negotiate contracts with such service providers and suppliers as hotels, convention centers, and speakers.</li><li>Evaluate and select providers of services according to customer requirements.</li><li>Plan and develop programs, agendas, budgets, and services according to customer requirements.</li><li>Conduct post-event evaluations to determine how future events could be improved.</li><li>Hire, train, and supervise volunteers and support staff required for events.</li><li>Direct administrative details, such as financial operations, dissemination of promotional materials, and responses to inquiries.</li><li>Meet with sponsors and organizing committees to plan scope and format of events, to establish and monitor budgets, or to review administrative procedures and event progress.</li><li>Read trade publications, attend seminars, and consult with other meeting professionals to keep abreast of meeting management standards and trends.</li></ul>